A litigation-focused law firm in Midtown Manhattan is seeking a proactive and detail-oriented Legal Administrative Support Specialist to assist a team of attorneys and paralegals.
Hybrid schedule: 3 days per week
Hours: 11:30am–7:30pm
Base salary: $90–110K + paid overtime
Responsibilities:
• Format and edit a range of legal documents including motions, briefs, and complaints using Microsoft Word and PDF tools
• Draft basic correspondence, forms, and other materials at attorney direction
• Manage calendars, schedule meetings, and coordinate hearings and depositions
• Arrange domestic travel and handle related logistics for attorneys
• Track and enter billable time; manage attorney expense reporting and credit card accounts
• Check and respond to requests via a shared administrative inbox
• Provide general administrative support such as scanning, filing, photocopying, and occasional reception coverage
Qualifications:
• At least 2 years of administrative experience in a law firm; 5–10 years strongly preferred
• Advanced proficiency in Microsoft Word formatting (styles, tables, TOC) and PDF editing
• Familiarity with Excel; ability to manage spreadsheets and data entry
• Strong grammar, proofreading, and document review skills
• Proactive, organized, and adaptable with a "no task too small" mindset
• Excellent communication skills and a team-player attitude
• High level of discretion and professionalism when handling confidential information
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