Job Description

Who we are

Atlas Professionals is a leading international recruitment company, that connects professional staff with the energy, renewable and marine industries. With over 40 years of experience, Atlas delivers from boardroom to site, land to sea, hardware to software, in local, global and emerging markets, the knowledge required to solve complex staffing challenges, through a team of multi discipline experts.

Atlas Professionals are looking for a driven organised Administrator to join our friendly Houston team. We have a strong team dynamic and work closely together. This role is pivotal for the team to be successful. If you are responsible, a self starter and team player who enjoy a fast paced varied role this is the role for you!

Our Administrators develop a partnership with our professionals and internal stakeholders to provide logistical solutions and various administration tasks.

Role Description and Responsibilites

As an Administrator you will be the first point of contact for your professionals in terms of their logistics. In addition to this you will be required to have the following experience and skill sets

Administrative Support

• Maintain candidate records and all necessary verification/ onboarding requirements

• Format CVs and support the preparation of candidate submissions.

• Assist consultants with interview scheduling and calendar management.

• Handle general correspondence (emails, letters, memos).

Front Office Duties

• Greeting visitors and managing incoming calls and emails in a professional manner.

• Ensure the office areas are tidy, stocked, and presentable.

Data Entry & Compliance

• Input and update data in the company’s recruitment system

• Ensure candidate documents are accurate and compliant with legal, immigration, and client

requirements.

• Assist with audits and maintain GDPR and confidentiality standards.

Office Management

• Order and manage office supplies and equipment.

• Liaise with vendors and building management when necessary.

• Assist with onboarding of new employees (desk setup, IT access, etc.).

Finance & Timesheet Support

• Collect and process time sheets and expense claims where applicable.

• Support basic invoicing and liaise with accounts teams as needed.

Event & Travel Coordination

• Support the organization of internal events, meetings, and travel and training arrangements for staff or

candidates.

• Organising mobilisation details to include travel, visa and accommodation and ensure timely

communication and confirmation with candidates & Clients.

Who are we looking for?

The successful candidate will have excellent communication skills, the ability to multitask and has a logical thorough approach to their workload. We are looking for someone that thrives in a fast paced environment and is able to solve problems and be proactive to provide practical solutions when faced with changing circumstances.

Education & Training

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration

or related field preferred

Knowledge & Experience

• 1 year of experience in an administrative, office coordination, or executive assistant role

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management systems

• Experience managing schedules, coordinating meetings, handling office supplies/inventory, and

supporting HR or finance functions highly desirable

• Familiarity with document control, travel arrangements, and recordkeeping practices

• Understanding of basic accounting principles and administrative procedures highly desirable

Behaviour & Competencies

• Highly organized and detail-oriented with strong time management skills

• Proactive, with the ability to anticipate needs and solve problems independently

• Excellent written and verbal communication skills

• Strong interpersonal skills and a collaborative team spirit

• Ability to maintain confidentiality and handle sensitive information with discretion

• Adaptable, dependable, and calm under pressure in a fast-paced environment

• People focused with a professional and positive demeanor

What can I expect?

You’ll work in an international dynamic environment, where no two days are the same. We give you plenty of space to develop yourself and your career. Feel free to be an entrepreneur, an apprentice and a team player with us, and above all to be yourself. Everyone is welcome at Atlas Professionals.

Excellent working conditions with a friendly working atmosphere with, of course, nice colleagues! In addition to a competitive salary we also offer an annual company bonus scheme, company benefits including Medical, Dental and Vision insurance, access to 401(k) savings plan and 20 days holiday annually with up to 5 days carry over.

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