Job Description

We are seeking an experienced Back Office Operations Manager to play a key, hands-on role in the daily operations of one of our clients firm.

The “ BACK OFFICE ” Operations Manager will oversee trading and operations, client servicing, and support investment management functions, wiring transfers, high profile projects for the CEO of the company.

This is an in-office role, Monday through Friday, in our headquarters, where you will have your own private office.

Key Responsibilities

Trading & Operations

• Execute and allocate domestic and international equity and fixed income block trades
• Perform trade executions for portfolio rebalancing (stocks, bonds, money market)
• Monitor compliance with client-specific account restrictions
• Oversee trade settlements, including tradeaway/prime brokerage processing
• Troubleshoot trade settlement failures with custodians or executing brokers
• Generate pre- and post-trade reports (trade blotters, cash positions, GTC reports)
• Maintain accurate daily transaction posting and account reconciliation using Advent Axys
• Reconcile monthly client statements with custodians
• Resolve transaction discrepancies promptly
• Client Servicing
• Process wire transfers and internal journal entries per client or advisor instructions
• Respond to client inquiries regarding accounts and documentation
• Coordinate with custodians to ensure timely handling of client requests
• Prepare and distribute quarterly client reports and account books
• Submit securities litigation class action claim forms as needed
• Investment Management Support
• Generate periodic reports on portfolio holdings, stock/bond screens, and dividend safety
• Assist CIO with the creation of quarterly performance review packages for clients

Qualifications

Minimum Requirements

• 4–5 years of operations experience at a reputable brokerage or investment advisory firm managing $500M+ in AUM ( will consider 350M)
• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Proficiency with portfolio accounting systems (e.g., Advent Axys) – systems in the field a must.
• Strong understanding of financial markets and instruments
• Exceptional attention to detail and accuracy
• Preferred Attributes
• High level of integrity and accountability
• Strong organizational, communication, and client service skills
• Ability to manage multiple priorities in a deadline-driven environment
• Proactive, self-motivated, and adaptable to change
• Comfortable working closely with senior leadership
• Commitment to continuous learning and professional growth

This is an exceptional opportunity for a seasoned operations professional looking to contribute meaningfully to a dynamic and respected investment firm.

If you thrive in a high-performance environment and want to make a real impact, we encourage you to apply. I will only contact those with a strong fit for the role.

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